Virtual & Hybrid Meeting Solutions
Have you been tasked with transitioning your event to a fully virtual or hybrid event combining an in-person event with a virtual component?
The shift to virtual impacts meetings and events in several ways beyond just the technology. Successful virtual experiences require attention to details like time zones, attention spans and attendee technology aptitude. The team at NAV had been supporting virtual meetings all over the world for over a decade before covid forced everyone to embrace this powerful technology. We understand how the technology works across the new platforms as well as the legacy ones. Most importantly, we can guide you to the platform that best suits your communication and engagement goals.
Critical components of a successful virtual event
Intentional Programming
When programming your event there are different considerations:
- Platform Capabilities
- Registration
- Single Sign On
- Q & A
- Chat
- Communication Goals
- Engagement Goals
- Attention Span
- Time Zones
- Virtual “Happy Hours”
- Virtual Entertainment
- Virtual Team Building
- Care Packages
- Host view support
- Video & Slide Support
- Special Guest Interaction
The Right AV Partner
The right partnership includes:
- Consulting
- Platform Selection
- Programming Assistance
- Command & Control
- Operator Redundancy
- Equipment Redundancy
- Experience
- The Right Technology
- The Right Personality
- Calmness under pressure
- Rapid Troubleshooting
- Remote Location Support
- Punctuality
- Fair Pricing
- Looking beyond Their Scope
Network Connectivity
The network your virtual or hybrid event operates on is it’s lifeblood. The team at NAV will vet your connectivity at key locations. The team will inform you of possible issues with local internet connectivity. They will offer a range of options to find the right balance of redundancy and stability to suit your project’s requirements, as well as your program budget.
Some solutions NAV can provide:
- Mobile Broadband
- Bonded LTE
- Satellite Based
- Microwave Point to Point
Our annual fundraising gala went virtual this year. Everyone we worked with was so accomodating. The final product was so much better than we had hoped and everything went so smoothly on the day of our event. We won’t do another virtual event without you.
How we can help
Audio
Clear audio and even volume across multiple presenters doesn’t magically happen. Our audio technicians have the best microphones, mixers and processing to capture and mix all of your presenters and other audio and video assets to produce a professional and polished event. Our team also knows the limitations and settings to ensure the sound arriving on the far end devices is the best quality it can be.
Video
Image quality, clear graphics, and smoth visual transitions must all converge to create a virtual or hybrid event that is memorable. This starts with selecting the right virtual platform. Then the team at NAV goes to work building out the rest of the video package with their extensive inventory of state of the art broadcast quality equipment. All is operated by an experienced team that will partner with you to optimize every visual that your audience sees.
Lighting
The phrase: “preseting you message in the best light” could not be more true. Opmizied lighting for camera and streaming is different than traditional stage lighting. Our lighting technicians have the experience to make your on-screen talent pop with soft even lighting to make your presenters look their best.
Scenic/Studio
The environment where your presenters are can often be enhanced. NAV can instal complete broadcast quality sets at your location. Or, your presenters can come to one of our partner studios located across the country that provide safe enhanced environments to present from.
What our clients have to say..
Get In Touch
We would love to hear from you. Just drop us a quick message using the form below and we will be in touch as soon as possible.